Thank you! Thank you for bringing your teens to Soul Quest. At York College we try to be the best hosts we can be…but you - you are what makes Soul Quest a great camp. We have included a few items that will help you prepare your group for camp.
Here is what to do, step by step.
NOTE - If you are a sponsor that is coming to camp, but you are not part of the teaching, counseling, canteen or nursing staff, then you need to know that you are very welcome at Soul Quest. There is no registration fee for you and we will have a few places for support staff to sleep on campus. However, this space is limited and is available on a first come, first served basis. Also, we cannot confirm how much extra space will be available to us until June 1st. If we cannot provide space, it may be necessary for you to find hotel accommodations here in York. Also, if you will be eating with us at camp we ask that you purchase a meal wristband at the beginning of camp. Meal wristbands will be $80 each. Please fill out a Sponsor/Staff Application by May 1st and send it to Tim Lewis at the Soul Quest mailing address or scan and attach the form and email to firstname.lastname@example.org. We must know you are coming to camp.
Provide a Group Rooming Forms – One of the important parts of the registration process is placing campers in a positive rooming situation. As your group’s sponsor we are asking you to help us accomplish that goal. We will be asking you to tell us how you want your campers to be housed. Here are our some important things to remember:
Rooming/Registration Changes – Do everything possible to avoid last minute changes on camp registration day. Changes to housing arrangements are what slow down the registration line. Take time to fill out the Group Rooming Form in a way that will place each student in a situation where they will be happy. Make sure they are OK with the arrangements before you send in the form. And remember, middle school students must room with middle school students and high school students room with high school students. Get this information to Brittany Wiley as soon as possible.
Grades – High school students are classified as the classes of 2017, 2018, 2019 and 2020. Middle school students are classified as classes of 2021, 2022 and 2023.
Maturity – Sponsors, please make sure every camper you bring to Soul Quest is emotionally mature enough for camp. This is especially important in our younger campers. They will have a better experience at camp if they are ready for it, not just “old enough” for it.
Special Needs Campers – If you are bringing a camper with special physical needs, we ask you to make all the arrangements to meet that need. SQ is a group of volunteers that are, many times, not equipped to deal with special needs situations. You may need to bring a sponsor with you that can help with that student. Please work with us to make sure each camper is safe at all times.
Providing Counseling Staff – One of our great priorities is assemble the best possible counseling staff for SQ. We need your help. If you have a mature and spiritually minded young adult that you can recommend to counsel, please have them fill out a registration form as soon as possible. We will not be accepting any staff that does not have a personal recommendation from an adult sponsor that is attending SQ.
Room Damage – Last year we had several issues with campers that intentionally damaged their rooms or other property on campus. This year we are requiring each student to sign a “responsibility for damage” for at camp check-in. Please communicate this to your campers and encourage them to obtain a room key to keep others out of their rooms at SQ.