Notification of Rights Under FERPA
- The right to inspect and review the student’s education records within 45 days of the day York University receives a request for access. Students should submit to the registrar, provost, head of the academic department, or other appropriate official, written requests that identify the record(s) they wish to inspect. The university official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the university official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.
- The right to request the amendment of the student’s education records that the student believes is inaccurate. Students may ask York university to amend a record that they believe is inaccurate. They should write the university official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate. If the university decides not to amend the record as requested by the student, the university will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
- The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent. One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests. A school official is a person employed by York University in an administrative, supervisory, academic, research, or support staff position; a person or company with whom the university has contracted (such as an attorney, auditor, or collection agent); a person serving on the board of trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official typically has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility. Upon request, the university discloses education records without consent to officials of another school in which a student seeks or intends to enroll. (NOTE: FERPA requires an institution to make a reasonable attempt to notify the student of the records request unless the institution states in its annual notification that it intends to forward records on request.)
- The right to file a complaint with the U.S. Department of Education concerning alleged failures by York University to comply with the requirements of FERPA. The name and address of the office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202
In general, no personally identifiable information from student educational records will be disclosed without written consent from the student. Three exemptions may, however, be made: 1) disclosures required or allowed by the Family Educational Rights and Privacy Act of 1974, as amended, (commonly known as FERPA) including certain Federal and State officials, accrediting organizations in order to carry out their accrediting functions, etc.; 2) directory information (which will be released unless the student requests that it be withheld, as explained in the section below); 3) records may be disclosed to parents of students who depend upon them as defined by the Internal Revenue Code 1986, section 152, as revised. York University will consider all students as "dependent" unless they specifically inform the Registrar or his designee within the Add/Drop period for each term that they are independent of their parents as defined above.
York University hereby designates the following student information as public or directory information (Such information may be disclosed by the institution for any purpose, at its discretion.):
- local and permanent addresses and telephone numbers
- date and place of birth
- major field of study
- high school from which graduated
- most recent prior educational institution attended
- dates of attendance
- degrees, awards and honors received (including Honor Rolls)
- full-time / part-time
- email address
- participation in officially recognized activities and sports (including audio and/or video records of such participation), and weight and height of members of athletic teams
Under FERPA, currently enrolled students have the right to request that disclosure of directory information be withheld. To withhold disclosure, written notification including the student's identification number and signature must be received by the Registrar within the Add/Drop period for each term that information is to be withheld. York University assumes that failure on the part of the student to specifically request the withholding of directory information indicates individual approval for disclosure. Questions regarding records accessibility and/or disclosure and/or York University's implementation of FERPA should be directed to the Registrar.