Office Manager

POSITION:          Office Manager (North Office)

                            (full-time 37.5 hours/week)

 

LOCATION:         Heartland Family Service

                            6720 N. 30th Street

                            Omaha, NE  68112

 

SUMMARY DESCRIPTION OF WORK:    

Responsible for efficient functioning of office and serve as administrative assistant to program director.

 

PREFERRED MINIMUM QUALIFICATIONS:

• High School Diploma
• Six years experience
• Strong computer skills in MS Office
• Valid driver’s license

ACCOUNTABILITIES

• Supervises support staff at North Office.
• Coordinates support staff duties and responsibilities including, but not limited to, client file management, and program related copying and mailings.
• Performs reception duties, accurately takes messages and gives appropriate directions to clients and general public; assists all visitors, clients, and staff in processing their inquiries.
• Monitors fax machine, distributes incoming faxes and assists in outgoing upon request; receives and distributes incoming agency mail; and prepares outgoing daily agency mail.
• Provide support services to all Program Directors at the North Omaha office.
• Ensures that counseling client databases are maintained per established procedures.
• Completes and submits monthly attendance report and weekly time cards.
• Ensures that supplies are maintained at adequate levels, and facility is monitored and needed repairs are reported to Director of North Omaha Program Services for execution.
• Makes weekly bank deposit and forwards weekly transmittal to Fiscal Department.

• Displays a courteous and caring attitude at all times to the clientele, volunteers, and visitors of the Agency.

• Cooperates and collaborates with program area staff, volunteers, and other Agency staff.
• *Is dependable and punctual regarding scheduling and attendance.
• Abides by all specific program and Agency procedures, policies, and requirements.
• Develops personal and program related skills through participation in internal and external training   opportunities including printed material and audio and/or visual media.
• Performs other program related duties as assigned.

TO APPLY: 

Send your resume to or apply in person at Heartland Family Service, 2101 S. 42 St., Omaha, NE 68105.  Attention: Human Resources.  FAX to 553-3133, Attention: Human Resources or EMAIL to snadason@heartlandfamilyservice.org   Please specify the position.  Acceptance and review of applications will begin immediately and continue until the position is filled.  Heartland Family Service is an Equal Opportunity/ Affirmative Action United Way Agency.  Applicants requiring accommodation must notify in advance.